There is nothing more frustrating than being limited when you are trying to complete a job. Businesses are becoming more mobily oriented and you need the ability to do your job no matter where you are. This is why the ability to work with your multifunctional copier from anywhere has become so important. The integration of Google Cloud Print with Xerox copiers has made it easier than ever to print to your copier no matter where you are. You just need to make sure that your machines are set up for success.
One of the best things are Google Cloud Print is that you don’t need to install any drivers or software to your computer in order for the service to work. It is totally free and a breeze to use once you get yourself set up.
Now I’m going to be honest, setting up my Google Cloud Print with Xerox was a bit frustrating in the beginning, but once your are set it is simple to use. So we wanted to put together this guide to help you configure your Xerox machine with Google Cloud Print.
The computer I use is a Google Chromebook, so figuring out how to use the Google Cloud Print was extremely important to me. All my files are stored in the Cloud, so the only true way to print with ease is to print directly from the Cloud. Because of this your copier will need to be connected to your Wifi connection. It is easiest if you have a copier that is able to connect to your internet connection without an Ethernet cable or any additional hardware.
The best models of Xerox copiers to use with Google Cloud Print are in the list as followed. If you do not have one of these models then you may either need to get an upgrade in order to allow your copier to connect Wirelessly or you may not be able to work with Google Cloud Print. Talk with your leasing agency to learn more about the model of copier that you have and if it is Wireless capable.
VersaLink® B7025/B7030/B7035 MFP
All of the above printers and multi function printers are Cloud-ready, which will make setup much easier. That means that you will not have to download and print drivers or use any cables to connect for jobs. Google Cloud Print with Xerox is totally free and totally wireless.
Connecting your Xerox Copier to WiFi
Your Xerox copier has to be connected to the internet in order for it to interact with the Cloud. If it is not online then there is no way to do wireless printing. I did a lot of troubleshooting to figure out how to get this to work and I will explain the ways that worked for me.
The copier I used is a Xerox VersaLink C405. This guide won’t work exactly the same for every model of printer, but it should be very comparable.
There are certain jobs that you need to complete through the copier’s control panel before you are able to go completely wireless. I needed to connect my Wifi network to the copier itself before I could get anything else going.
To find your home Wi-Fi connection follow these steps.
- Press the Home Button
- Touch Device > Connectivity
- Turn Primary Network to Wi-Fi
- Turn Wi-Fi on
- Connect to your home network
Finding the IP Address
The next thing that I needed to figure out what your copier’s IP address is. This can be used to manage certain features of your copier from your computer. This made it much easier for me to do jobs that I struggled with when working on the copier’s control panel.
Xerox says that you should be able to obtain the IP address from the control panel on the console by following these steps: (Be aware to find the IP you will need to scroll down in order to find it.)
- Press the Home button
- Touch Devices and then go to About
- Record the IP address on display
If these steps work for you then write down the IP address and move on. However, these steps did not work for me. The display was constantly loading and would not give me the information that I needed. Instead, I got the IP address from a configuration report by following these steps:
- Press the Home button
- Touch Device > About > Information Pages.
- Touch Configuration Report. The IP address appears in the Connectivity section of the Configuration Report for IPv4 or IPv6.
The configuration report should print from your machine and have a wide variety of information for you. Look under the Connectivity section and find the IPv4 (Wi-Fi) area to find the IP address.
Knowing the IP address made it so much easier for me to complete the rest of the setup for Google Cloud Print with Xerox. Once you know the IP address you can easily work on your Xerox copier from the convenience of your own computer with their embedded web server.This server has all the features of your home console at the control of your fingertips. This is going to be our new area to finish setting up without having to work on your Xerox copier itself.
- Enter the Embedded Web Server by entering your copier IP address into your address bar. It will take you to a new screen that holds the embedded web server.
Features like this make it easier than ever to manage your machine, your spending, and change settings without having to work from the control panel every time. It’s just another wireless feature that Xerox has put effort into making better than ever. The wireless abilities of things like Google Cloud Print and the Embedded Web Server make it so you are not limited by your technology.
Working inside the Embedded Web Server
In my opinion this is where everything became a lot easier when it came to set up. The embedded web server is a much more intuitive screen and was far easier to work with than going right to the control panel of the copier. If you’ve made it this far then you are close to being completely setup.
The video posted on the right follows the instructions that I’m about to list here. It’s a step by step guide on how to get Google Cloud Print to work from the Embedded Web Server.
You will see on the left side of the screen that there are a number of options to choose from. Click on Connectivity to in order to access your WiFi, Google Cloud Print, and several other settings.
Click on your WiFi and make sure that it is enabled and connected. If not then enable your WiFi with your copie and restart your machine this could take up to 2 minutes.
After you restart your machine go back to the connectivity section in your Embedded Web Server. Go to the Google Cloud Print area and enable your machine. After doing this you will likely need to restart your device again.
After restarting your machine and waiting for 2 minutes your machine should be ready to register with Google Cloud Print. Go back to the Google Cloud Print area in the Connectivity section. You should see that your Google Cloud Print is enabled but not registered. Click register to finish setup.
Your copier will receive a print job for registration that will have a web address to follow and a QR code that you can scan with your phone. Both will work to finish your registration.
016-910 Error Message
I got this message both times that I tried to register my machine and wanted to make sure that you knew what to do if you had the same problem. The 016-910 error message will stop you from completing registration because it will not print the final page you need with the links to follow. Your machine is basically telling you that you need to let it know what kind of paper it has inside.
I use a Xerox VersaLink C405 that holds plain, and A4, plain is 11”x 8.5” paper A4 is a European standard that is slightly larger paper. Even though that’s what it recognizes and what is placed inside the machine it was still having problems. Luckily, there is an easy solution to this. If you are getting the error I got, you may have a setting issue within the Google Print solution where it is choosing the European standard when it should be using 8.5″ X 11″ – If you have this problem and want to solve it by “swapping paper types” within the copier, that is possible too.
- Go to systems in your embedded web server
- Click on Defaults and Policies
- Click on Specified Paper is Unavailable
- Choose the Letter/ A4 Substitution option
After choosing the A4 substitution option your machine will be able to finish printing and you can finalize registration.
Printing and Working with Google Cloud Print
Now that your Xerox copier is registered with Google Cloud Print and everything is enabled it makes printing simple. You are now able to print right from your Google Docs right to your printer or copier, completely wirelessly. You can manage your jobs from computer and send print jobs straight from your Google Docs on a variety of devices. You can even share the copier with colleagues to make your work even smoother.
Google Cloud Print with Xerox is an awesome way to get more work done with greater ease than ever before. You can free up more time and continuously get work done without being restrained to the office. It’s a fast, and secure way to complete your print jobs better than ever before.