If you are coming to the end of your first copier lease then you need to prepare yourself. Ending a copier lease may seem straightforward but you can end up paying some hefty fees if you don’t plan ahead. Checking your lease before it’s too late can save you money and lots of headaches later on.
The first thing that you are going to want to check is when your lease ends. If you do not plan on renewing then you need to let your leasing company know ahead of time. Many leasing companies have something called automatic rollover that allows them to continue your lease unless you state otherwise. This is usually somewhere around 90 days before your lease ends that you need to notify your leasing company.
You also need to figure out if you are in charge of returning your own copier. Most of time it is the responsibility of the person who leased the copier to return it. Leasing companies will not be in charge of this most of the time. This can cost you a lot of money if you need to do it at the last minute. Look ahead to make sure you can search for a good deal before it’s too late.
Copier leases are long contracts that will last you for years. Years go by and a lot of people never consider that they have responsibilities to worry about when the lease comes to and end. If you don’t pay attention then you could end up paying a lot more money than you should for easy things. Ending a copier lease does not have to be hard as long as you know what you are doing.
Ending a copier lease essentially has three main parts that you need to pay attention to. If you make sure that all three of these areas are taken care of then you shouldn’t have too much of a problem down the road.
- Automatic Rollover. Check for this in your lease. If this is in your lease then your company will be able to continue your lease unless you specifically cancel it. Check for this early and mark the date on your calendar. You don’t want to end up with extra months that you had not planned for.
- Copier Shipping. Don’t assume that your leasing company is going to pick up your copier for you. Most of the time this is left up to the person who started the lease. Plan your shipment early to save yourself hundreds.
- Packing your copier. This is probably the easiest of the three things to do, which is why a lot of people forget about the rules. Check your lease and see if there are any specific rules about packing your copier. This is usually something as easy as putting toner cartridges in their own plastic bags to avoid stains.
If you pay attention to these three areas then ending your copier lease should be easy. Figure out your responsibilities early and you won’t have problems later on.
Finally, figure out how to package everything. Things like toner will need to be packaged separately to avoid spills and stains. You may need to package other things like the paper tray separately as well, depending on the machine.
The best piece of advice that we can give you is to study up the end of your lease before it’s too late. Give yourself the time you need to find good deals and do your part to avoid silly fees later on.
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