Judging a Copier Contract

There is a lot to consider when you are looking for a good copier lease. Many people focus far too much on the cost of the lease and don’t really understand what they are getting. Others pay for expensive machines that don’t really benefit them for the money they are spending. We know it’s complicated, so we want to help you know what to look for when judging a copier contract.

There are basically three areas that you need to balance out when evaluating your contact: time, money, and efficiency. If you are satisfied in these three areas then your lease will probably work for you.

1. Find out the true cost of your lease. Don’t just assume that your lease payment is all you need to worry about. Check to find out about any fees, fines, or additional payments that may come in the following years. Understand where all your payments are going and what you get for them. Utilize your benefits and cut down on waste.
2. Does it help you become more efficient? The whole purpose of getting an office machine is to help you get more done. If your machine is not adding efficiency to your business then it is a waste of money. Make sure that you are getting true value for what you are paying for.
3. What are the time restraints? You need to find out what happens if something goes wrong with your machine. How long will it take for a repair person to arrive? Are parts going to be on hand or will you be waiting for over a week? Is there always someone around to help or can you only call support during business hours?

Understanding what you are actually getting from your lease is crucial. These three areas will give you a good idea of what you need out of your lease. If these three areas all satisfy your needs then you probably have a good lease. Just be careful and weight the benefits against the costs before signing anything.