What to Expect After Signing a Copier Lease (Delivery to Setup)

Signing your copier lease is an exciting step. It means your business is about to get the equipment it needs to work faster, print smarter, and look more professional. But once the paperwork is complete, many people wonder what happens next.

At Pahoda Copiers & Printers, we want every client to feel confident about the process from start to finish. Here’s what you can expect after you sign your copier lease — whether your device is a large A3 multifunction copier or a compact A4 printer.

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Step 1: Order Confirmation and Scheduling

Once your lease is signed, our team confirms your order and begins preparing your equipment. Most copiers aren’t sitting on a retail shelf waiting to ship — they’re commercial-grade devices configured specifically for your lease, accessories, and setup requirements.

Delivery typically takes around three weeks, allowing time for manufacturer shipping and coordination with specialized freight carriers. Because copiers can weigh close to 100 pounds, they travel on dedicated trucks rather than standard couriers.

During this time, our logistics team keeps you updated so you always know where things stand.

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Step 2: Delivery and Installation

When your copier arrives, installation depends on the type of device and your location:

• A3 Copiers (larger models): Our technicians deliver and install these onsite. We position the copier where you want it, connect it to your network, and test every feature.
• A4 Copiers (smaller models): These can be installed remotely with assistance from your on-site contact (often an IT team member) or, when needed, through an in-person visit.

Whether setup is remote or onsite, our goal is the same — to ensure your copier runs perfectly and your team feels confident using it.

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Step 3: Testing and Training

Before we leave or close out your installation, our team runs full diagnostics. We test printing, scanning, faxing (if applicable), and finishing options like stapling or hole punching.

If your lease includes network printing or cloud scanning, we verify that everything integrates smoothly with your systems. We’ll also walk you or your team through the basic operations so you can start using your copier immediately and with confidence.

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Step 4: Your First Lease Payment

Your first lease payment typically occurs about 30 days after installation. This timing gives your team a chance to get comfortable with the new equipment and ensures everything is working properly before billing begins.

If anything needs adjustment, our support team is ready to help right away. We want your first month — and every month after — to be smooth and frustration-free.

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Step 5: Ongoing Support

Once your copier is up and running, Pahoda Copiers & Printers continues to support you throughout the life of your lease. We handle service calls, toner delivery, and preventive maintenance to keep your copier in peak condition.

If your needs change — whether you’re adding new users, expanding locations, or upgrading functionality — we’ll guide you through your best options. Our focus is long-term reliability, not short-term transactions.

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A Partner from Start to Finish

A copier lease should never feel complicated. When you work with Pahoda Copiers & Printers, you get clear communication, dependable service, and professional support every step of the way — from your first call to full installation and beyond.

Ready to lease your next copier with confidence?

Talk to a Pahoda Copier Specialist Today
We’ll help you find the right Canon, Xerox, or HP copier for your needs — and make sure delivery, setup, and support are handled the right way.