Multifunction printers (MFPs) continue to play a vital role in today’s business environments — but the way organizations use print is changing fast. Leading industry analysts agree: while overall print volumes are slowly declining in mature markets, demand for smarter, more flexible, and more secure print solutions is growing.
For companies that want to stay competitive, that means choosing the right mix of devices, optimizing placement, and relying on Managed Print Services to cut costs and boost efficiency.
Print trends: what’s really happening?
Total page volumes are trending downward by about 3–5% per year in many developed markets, according to IDC and Quocirca. Hybrid work, digital workflows, and environmental goals mean companies are printing less overall.
However, certain segments continue to show resilience:
- Color MFPs are holding steady: As businesses shift from black-and-white to color for client-facing documents, the share of color pages is increasing — even if total pages decline.
- A4 devices are on the rise: Many companies are right-sizing fleets with more compact A4 MFPs instead of larger A3 devices, especially for branch offices and remote work environments.
- Security and sustainability matter more than ever: Companies want devices that protect sensitive data and help reduce their environmental footprint.
What this means for A3 vs. A4 devices
While A3 MFPs remain essential for high-volume departments like legal, architecture, and healthcare, many organizations are expanding their use of A4 MFPs for daily tasks. A4 devices are easier to deploy, more energy-efficient, and better suited for decentralized workforces.
Analysts like Keypoint Intelligence predict that hybrid workplaces will continue to drive demand for distributed, smaller-footprint devices with strong scanning capabilities, secure print release, and integration with cloud platforms.
Recommendations: where to invest for the future
Focus on right-sizing:
Rather than growing your fleet, look for opportunities to consolidate and place the right device in the right location. A balanced mix of A3 workhorses and A4 convenience devices keeps costs down and productivity up.
Go color where it counts:
Color devices help companies make a stronger impression in proposals, client presentations, and marketing materials. As color costs continue to drop, moving more output in-house can save money and time.
Prioritize security and sustainability:
Modern MFPs come with features like secure print release, data encryption, and usage tracking. Paired with MPS, you can ensure compliance and cut waste.
Lean on MPS to optimize:
Partnering with a trusted Managed Print Services provider like Pahoda helps you right-size your fleet, monitor usage, and adapt as your business evolves.
How Pahoda Copiers & Printers helps you stay ahead
At Pahoda, we know your print environment is more than just devices — it’s how your people work every day. Our Managed Print Services, N-sight tools, and comprehensive Office X-ray assessments help you:
- Eliminate hidden costs
- Reduce waste and environmental impact
- Protect sensitive information
- Maximize productivity
Whether you need robust A3 workhorses for high-volume jobs or flexible A4 MFPs for remote teams, we help you choose the right mix — and keep everything running smoothly.
Partner with Pahoda for smarter print solutions
In a world where “print less, print smarter” is the new normal, the right partner makes all the difference.
Ready to optimize your print strategy?
Contact Pahoda Copiers & Printers today and see how smarter print can move your business forward.
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